Alcohol and Nonprofit Events
It’s not unusual for a nonprofit to host a public event that serves alcohol. Many charitable fundraisers include craft beer tastings, complimentary wine with dinner, alcohol packages in a silent raffle, or other uses of alcohol. But as with any establishment or event that serves alcohol, there are rules to follow and required licensing to obtain. As you plan your events, don’t get complacent about these rules or think they don’t apply to you, as it can create significant risk for your organization and your board members.
In Oklahoma, alcohol licensing goes through the Alcohol Beverage Laws Enforcement Commission, or ABLE Commission. In order to legally distribute alcohol, whether serving it at the event or auctioning it off as a part of a prize package, you must apply for a license to do so through ABLE. Not doing so is a crime for which both your organization and each board member can be held accountable.
The good news for nonprofits is the ABLE commission has made the process as simple and straightforward as possible. The applications for charitable events contain complete details on the rules and regulations plus clear directions for your organization to follow.
When applying for a license, the first thing to note is the various levels of licenses depending on how alcohol will be used at the event. For example, a license to serve alcohol is different from a license to include alcohol in an auction. If you are hosting a private event, meaning one that is only open to invited attendees, a license may not be necessary. However, as soon as an event is publicized in any way, it is considered a public event and a license is required. Always be aware of the specifics of your situation and check the Oklahoma state statues or consult your legal counsel. Rules and regulations around alcoholic beverages are contained in Title 37 of the state statutes.
The nonprofit hosting the event may be tempted to think that the bartender’s or caterer’s license to serve alcohol covers them. This is not the case; the nonprofit is always required to have its own event license. The nonprofit is also responsible for training all volunteers and those planning the event on the regulations around alcohol and for ensuring that all vendors comply with the regulations.
“In addition to obtaining the proper license, nonprofits must be sure they are not serving minors, as that is always a crime.”
In addition to obtaining the proper license, nonprofits must be sure they are not serving minors, as that is always a crime. Regulations stipulate that there must be signage that states “No one under 21 allowed” in the area where drinks are being served. The ABLE application supplies a printable sign for nonprofits to post. You must check identification in all cases, either each time someone is served at the bar or by checking IDs at the door and providing wristbands to verify those over age 21.
The ABLE commission has created a pathway for nonprofits to successfully hold events that include alcohol. Ignoring the licensing requirements can lead to serious consequences for your organization and individual board members, including fines and imprisonment. Don’t be complacent in complying with licensing requirements — take the time to understand the requirements and ensure your organization follows them for every event.
